Form an LLC in Virginia

Form an LLC in Virginia

We make it fast and easy to form a Virginia LLC. Packages start at $79. (plus state fees)

File your LLC’s Articles of Organization in Virginia using SunDoc Filings. We make daily trips to the Secretary of State office.  Unlike other filing services, we handle all filings on an expedited basis.  We never mail in your documents and we always have a live voice to help.

 

For already prepared documents, skip to step 3

 

Step 1: Check name availability
Determine your primary name and back up name choices for your Virginia entity. We highly recommend that you give us alternative choices to reduce the chance of rejection.
 
Step 2: Fill out our easy online order form to submit your articles of organization.
Our form will walk you through all required information.
 
Step 3: Specify Service Level and Service Options:
Select the appropriate filing packages or choose from the a la carte options.
 
Routine: 2 - 3 Weeks
Rush: Next Business Day
 
We can have your documents filed and emailed to you once received from the Secretary of State. Documents must be received by noon PST on the day of the filing. Please note that if any filing is rejected, the state fees are non-refundable. If you do not receive our email confirmation within one hour during normal business hours, please call us at 888-595-2747 to confirm your order.

 

 

 

Your filing is now on its way! If we receive your Virginia LLC's Articles of Organization by noon M-F, your filing will be submitted the same day it was received. The date submitted will become the file date of your new entity. The Secretary of State office will take at a few weeks to process routine orders. Keep in mind that if you mail the document to the state yourself, like many filing services do, you will have to wait SEVERAL MONTHS. When the state is approves your document, they will issue a state entity number and a certified copy We will immediately fax or email the filed document to you. We will return the certified copy via regular mail. FedEx is available for an additional fee.

 

Your Post-Filing Responsibilities

File a Statement of Information: After the Articles of Organization are filed, the Secretary of State requires that you file a Statement of Information. This includes the business address of the entity, the names and addresses of the members, the agent for service of process, and a brief description of the business. Add this to your order and we will file it for you.
 

Employer Identification Number: If you would like, we can obtain your EIN for your new Virginia LLC. Simply add it to your order or fill out our online EIN order form and we will obtain the EIN within 24-48 hours.

Virginia LLC Kit: Our LLC Kits include a custom binder, 20 customized membership certificates, printed minutes, operating agreement, LLC seal embosser, and FedEx 2nd Day shipping. You can order the Virginia LLC kit at the time of filing or if you prefer, you can place the order individually at our Corporate/LLC Kit order page.

 

 

The SunDoc Filings Advantage

 

  • We have filed thousands of documents since 1999
  • All filings received by 12 p.m. PST are submitted same day
  • Most filing companies mail in your filings

Virginia LLC Formation Guidelines

 

NAME

A name of the limited liability company must contain the words must contain the words "limited company" or "limited liability company" or one of the abbreviations "L.C." or "L.L.C."; it must be distinguishable upon the records of the State Corporation Commission from the name of any domestic or registered foreign limited liability company, or any reserved or registered limited liability company name. An available name may be reserved for 120 days.

 

ORGANIZERS / MEMBERS

The limited liability company can be formed by any one (1)or more persons. The limited liability company can be formed with one (1)or more members.

 

RECORD KEEPING REQUIREMENTS

The limited liability company must maintain an office, which may be but need not be a place of its business in Virginia or its registered office, where its records will be kept. We cannot provide this office.

 

REGISTERED AGENT AND REGISTERED OFFICE

A limited liability company must maintain a registered agent and registered office to receive service of process in the State of Virginia.

 

FILING PROCEDURES

Submit to the State Corporation Commission one (1) executed original of the Articles of Organization. The State Corporation Commission issues a Certificate of Organization as evidence of filing.

 

Ongoing Requirements

LLCs don’t require an annual report, but foreign LLCs are required to pay a $50 annual registration fee which is due by the end of the anniversary month.  It is not called an annual report, but it is essentially the same type of requirement. Corporations have an annual report as well as the annual registration fee due on the anniversary month they initially filed in, by the last day of that month.

 

The Virginia annual registration fee is due on the same date as the annual report. While stock corporations have a minimum $100.00 annual registration fee which can go up depending on the number of shares issued. The fee for non-stock corporations is $25. If the annual registration payment is not received by the due date, LLC's have a $25.00 late fee. Stock corporations have a late fee equal to 10% of the annual registration fee or $10, or whichever is greater. For non-stock corporations, the late the late fee is $10.00. As with most states. failure to pay will ultimately result in cancellation of your company's existence or revocation of it's certificate of authority.

 

 


 

Virginia LLC Frequently Asked Questions

 

What is the benefit of using SunDoc Filings in Virginia? 
We visit the Virginia Secretary of State daily and submit all filings received by 12:00 noon that same day. We treat all of our filings on an expedited basis and do not charge extra fees unless mandated by the state. Many filing companies will simply mail in the filings unless you pay for "rush"  or premium services. The following guidelines are especially helpful if you are preparing your own Virginia Articles of Organization.

Questions about LLC Formation Guidelines?

How many members and managers are required in Virginia?
At least one member is required in Virginia.  
 What is a Registered Agent?
 A Registered Agent is an individual or a business designated to receive service of process (SOP) in the event a corporation is party to a lawsuit. For example, if your corporation is ever involved in a lawsuit, the plaintiff’s attorney and or the court will serve your corporation via a process server to inform you of the suit. State filing agencies require that a corporation designate a Registered Agent to receive the legal document from the process server. The Registered Agent must maintain a physical address (no P.O. Boxes or PMB’s) in the states of the corporations they represent. The Registered Agent is also required to be available at the physical address Monday through Friday during normal business hours to accept service of process. The name and address of the Registered Agent is a matter of public record.
Can SunDoc Filings help me obtain a Registered Agent?
Yes we can. SunDoc Filings helps companies fufill the Registered Agent requirement for a small annual fee. SunDoc Filings will appoint a Registered Agent to act on your company’s behalf and forward all service of process to you immediately. We provide this service in all 50 states and the District of Columbia. More information
What are operating agreements and how do I obtain or prepare them?
A corporation's bylaws are the company's rules and regulations. For a Limited Liability Company, they are called an operating agreement. Sample bylaws are provided when you order a corporate or LLC kit. Companies do not file the bylaws or operating agreements with the Secretary of State. Instead, bylaws or operating agreements are kept with internal company records.

Questions about Incorporating?

How do I form an LLC in Virginia?
To form an LLC, a prospective company must prepare and file Articles of Organization with the state authorities. You must also pay filing fees and any applicable initial franchise taxes or other fees. The information required for Filing Articles of Organization varies by state and type of business. If you want to form your LLC through SunDoc Filings, just complete our order form online and we will prepare and file your Articles of Incorporation.  
Do I need an attorney to form an LLC in Virginia?
No. You can prepare and file the Articles of Organization yourself, but you should understand the requirements of your intended home state. If you are unsure if a business entity will benefit your business, or what business type you should form, you should consult an attorney or accountant.
In what state is it best for me to form an LLC?
Your home state is not always the best choice.  Some states offer better tax benefits than others, but keep in mind that legal matters must be settled in your state of incorporation.  Once again, if you are not sure, contact an attorney or CPA for advice.
Should I form an LLC or a Corporation in Virginia?
Corporations and LLCs are both excellent choices for business owners looking to minimize their personal liability and build credibility. Each entity offers distinctly different tax and business advantages and choosing the right one should be determined by your specific business needs. Your industry may also dictate the type of entity that can be formed. Contact a CPA or attorney for professional advice.
Corporations offer personal liability protection, tax savings and increased opportunities for raising capital. Corporations are required to perform certain duties such as holding annual meetings and keeping detailed corporate records (minutes). Limited Liability Companies (LLCs) offer the same personal liability protection as corporations, but with fewer requirements. LLCs also offer great tax flexibility. Members can choose to be taxed as either a traditional corporation or as a "pass-through" entity.
Do I need to file a DBA (assumed name) in Virginia?
Depending on your type of business entity, it may be required or recommended to file a DBA. A DBA (Doing Business As) or assumed name is the legal term for registering your business name. In some jurisdictions it is called a fictitious owner affidavit or fictitious business name. Its purpose is to prevent confusion and fraud in the marketplace. Because real names and addresses are required on the application, creditors and other interested parties can connect a business name to the actual owner of the business by looking up its DBA. Filing a DBA protects the public from fraudulent use of a name by preventing someone from hiding behind a business name. It also protects the registered business from others who might try to impersonate them by doing business under that name. A sole proprietorship is not always required to file for a DBA since an owner can operate under their actual name. However, this may cause difficulties when taxes are calculated because it can be hard to tell when a purchase was for the business and when it was for personal use. For accounting reasons, filing a DBA is recommended. Having a legal DBA name on file also means bank accounts and credit can be opened in that name. Simple partnerships have the same requirements as sole proprietorships and a DBA is not required if the business operates under the partners’ true names. A limited partnership does have to file for a DBA at the Secretary of State’s Office as part of the paperwork necessary to create a limited partnership. Other business structures – C Corp, S Corp, LLC – have name registration built into the formal process of the entity creation. The formal name in these cases will include Inc. or LLC or Corp. as part of the name to identify the type of business to the public. The local government authority (usually at the county level) will accept and register a DBA name. Although the requirements vary by jurisdiction, in general the owner or authorized representative personally fills out a form at the county treasurer's office. Other county departments that accept DBA applications are the County Register of Deeds or the Secretary of State.