For already prepared documents, skip to step 3
Step 1: Check Name Availability
Choose three corporate names in order of preference and we check for availability.
Step 2: Prepare or Upload your Articles
Our online form will walk you through all required information.
Step 3: Specify Service Level and Service Options
Select the appropriate filing package or choose from the a la carte options.
Routine: 2 - 3 Weeks
Rush: 3 - 5 Business Days
Email confirmation within one hour during normal business hours.
Your filing is now on its way!
If we receive your Maine Articles of Incorporation by 12:00 p.m. PST M-F, your Corporation will be submitted and could be active the same day. This means your company will be given the submission date as your file date. If you mail the document to the state, like many filing services do, it may take at least a month for proof of filing..
Your Post-Filing Responsibilities
- File a Statement of Information: After the Articles of Incorporation are filed, the Secretary of State requires that you file a Statement of Information.
- Employer Identification Number: If you would like, we can obtain your EIN for your new company. Add it to your order and we will obtain the EIN within 24-48 hours.
- Maine Corporate Kit: Our Kits include a custom binder, seal embosser, bylaws and meeting minutes, 20 Stock certificates, and more. You can order you kit at the time of filing or if you prefer, you can place the order individually at our Corporate Kit order page.
Add these optional services to your order at the time of filing:
- Certificate of Good Standing: You may need additional copies if you are going to qualify or register in other states. Most certificates are good for 90 days.
- Additional Certified Copy of Articles: You may need this in the future for banks, loans, or professional licensing requirements.
The SunDoc Filings Advantage
- We have filed thousands of documents since 1999
- All filings received by 12 p.m. PST are submitted same day
- Most filing companies mail in your filings
Maine Corporate Formation Guidelines
The corporate name need not contain any specific word or abbreviation. A corporate name found to be available may be reserved with the Secretary of State for a 120 day period for a filing fee of a $20.
The minimum number of directors is three (3), unless there are fewer than three (3) shareholders, then the number of directors may equal to, but no less, than the number of shareholders.
Minimum number of incorporators is one (1) (natural person or a domestic or foreign corporation) and there is no requirement that the incorporator be a resident of Maine.
It is not required that the purpose or purposes of the corporation be set forth in the Articles of Incorporation.
AUTHORIZED SHARES AND MINIMUM PAID IN CAPITAL
The maximum number of authorized shares for the minimum organizational fee is $100,000 of par value shares or 3,000 no-par shares. Maine does not require a minimum amount of paid in capital required to commence business.
Preemptive rights are qualified granted unless specifically denied.. (Maine Business Corporation Act, Section 623)
Cumulative voting is automatically denied unless specifically granted.
REGISTERED OFFICE a& INITIAL CLERK
The corporation must maintain a registered office (the registered office, which may, but need not be, the corporation's place of business) and clerk, who is a natural person resident in the State of Maine to receive service of process in Maine.
Submit to the Secretary of State one (1) executed original or duplicate original of the Articles of Incorporation. The Secretary of State files the Articles of Incorporation and prepares, certifies, and releases a copy.
SCHEDULE OF OFFICIAL STATE DISBURSEMENTS AND FEES
$145 filing fee for Articles of Incorporation
Maine Corporate Frequently Asked Questions
Why choose SunDoc Filings?
SunDoc Filings can help you form a Maine corporation with the Maine Secretary of State on an expedited basis. To form a corporation in Maine or form a Maine subchapter S corporation, you must file the Maine Articles of Incorporation with the Maine Secretary of State. SunDoc Filings has been forming Maine corporations since 1999 and knows the state’s requirements to handle your formation professionally and without delay. Let us make the Maine incorporation process quick and painless for you by preparing and filing the Maine Articles of Incorporation with the Maine Secretary of State on your behalf.
How do I form a Maine Corporation?
First, we check corporate name availability with the Maine Secretary of State. Second, we prepare the Maine Articles of Incorporation. Third, before we form the Maine corporation, we verify that the Articles of Incorporation are free of errors. Fourth, we file the Articles of Incorporation with the Maine Secretary of State. Fifth, when the Maine Secretary of State files the Maine Articles of Incorporation, we will return the filed document to you.
What are the advantages of forming a Maine Corporation?
To begin with, there is the protection of the "corporate veil" that provides limited liability to the owners (shareholders). The shareholders are not personally liable for debts and obligations of the corporation. They can personally lose only to the extent of their investments in the Maine corporation form purchasing stock. Since the Maine corporation is an independent legal entity, the Maine corporation has continuous existence. It does not cease to exist simply because one of the shareholders dies or retires. Corporations often have an easier time setting up insurance, retirement funds, profit-sharing, pension, and stock option plans than other business entities.
When you form an Maine corporation, the owners (shareholders) are not personally liable for the debts and obligations of the Maine corporation. Ownership in an Maine corporation is more easily transferable than other business entities. Under most circumstances, shares of stock can be sold without restriction to a third party without having to obtain consent from the Maine corporation itself.
How do I obtain an EIN or Employer Identification number or Tax Payer ID number for my Maine Corporation?
After we form an Maine corporation on your behalf, we offer supporting services. We can obtain an employer identification number (an EIN) for your Maine corporation. An EIN is required to open a bank account, hire employees, and to start business credit for your Maine corporation. If you purchase our Maine premium package, EIN obtainment is included for your Maine corporation.
How do I form a Maine S Corporation?
It is important to understand that your Maine S corporation starts as a general stock corporation (C corporation). To obtain or to form an Maine S corporation, you must file for subchapter S status with the Internal Revenue Service (IRS). Forming an Maine S corporation simply means the corporation is taxed like a partnership or LLC with a pass through tax structure. Make sure to check with your accountant or the IRS for limitations or read about Maine C corporations below. By obtaining S corporation status in Maine, it eliminates double taxation and the corporation generally does not file a tax return. On their tax return, the Maine S corporation's shareholders include their share of the Maine Corporation's separately stated items of income, deduction, loss, and credit, and their share of non-separately stated income or loss.
What are the advantages of a C Corporation in Maine?
Generally most people form Maine C corporations that plan on publicly trading the corporation's stock. Since Maine S corporations cannot have more than 75 shareholders, choosing to maintain an Maine C corporation allows for 76 shareholders or more. An Maine C corporation can have multiple classes of stock such as preferred and common shares. An Maine C corporation will be double taxed since both the corporate entity and the individual owners have to file tax returns. However, an Maine S corporation can only be owned by individuals that are U.S. citizens or registered aliens, issue only one type of stock, and are limited to no more than 75 shareholders.
How do I obtain or prepare corporate bylaws for my Maine Corporation?
If you purchase our premium package, Sun will prepare the initial bylaws (standard language) for your Maine corporation and include meeting minutes (MS Word format) that you can prepare as needed.
What are the corporate bylaws and why are they so important for my Maine corporation?
The corporate bylaws serve as a blueprint for your Maine corporation The bylaws contain the rights, privileges, and powers of the officers, directors, and shareholders. Most Maine bylaws contain the number of directors and their names. Maine bylaws also contain the names of the officers for the titles: President, Vice-President, Secretary, and Treasurer/Chief Financial Officer (CFO).
Another important part of Maine corporation bylaws is to create "rules" on how the Maine corporation can open a bank account, take out loans, write checks, enter into contracts, obtain business credit, and issue stock certificates to its shareholders. Most Maine bylaws will reference a list of shareholders in alphabetical order that includes Maine shareholder's names, addresses, titles held with the Maine corporation, and the amount of shares the shareholder owns in the Maine corporation.
What is an Maine corporate seal?
After the Maine corporation prepares its bylaws or has Sundoc prepare the bylaws, the Maine corporation will need a corporate seal. A corporate seal is a handheld device that imprints paper with the corporation's name, state of formation, and date the Maine corporation was formed. Many banks and other lending institutes require Maine corporations to possess and use a corporation seal on business documents or loan papers. All Maine corporation kits that Sun sells contain a handheld corporate seal embosser.
What is a Maine corporate kit?
The Maine corporate kit is typically a hardbound binder that contains all of the Maine corporation's important documents such as the Maine Articles of Incorporation and bylaws. All the Maine corporation kits that Sundoc sells include having the Maine corporation's name hot stamped (professional imprint of the Maine corporation's name) on the spine. Most Maine corporation kits come with a slipcase to keep the binder safe. Some corporate kits are made with a slipcase built in. The choice is yours.
Another important part of an Maine corporate kit is stock certificates. All of the Maine corporate kits that Sun sells contain 20 custom stock certificates that include the Maine corporation's name, the amount of shares, the par value the corporation is authorized to issue, and the title of President and Secretary below the signature lines. If you have already formed your Maine corporation, you can order an Maine corporate kit by placing the order individually at our Corporate/LLC Kit order page. We have a selection of high quality kits that come in array of styles and colors.
Now that you have formed your Maine corporation, obtained your EIN from the IRS, decided upon whether to elect S corporation status or remain a C corporation, prepared the Maine bylaws, issued shares of stock, and used your seal embosser, it is time to verify which local city and/or county tax licenses your business will need. The best place to start is your city hall or county recorder's office. Take the time to verify your areas business licensing requirements. For those of you who plan to run your Maine corporation out of your home, check with your city or county to find out if a work at home permit is required. Once your licensing requirements are met, it is time to start operating your Maine corporation.