A Statement of Information (formerly called Statement of Officers) form includes the corporation's mailing and office address, the name of the CEO, Secretary, and CFO. In addition it includes the names of all the directors of the corporation, the agent for service of process, and a description of the business. A State of California Statement of Information must be filed regardless of whether the form is due if the corporation moves, elects new officers, adds or deletes directors, changes the name of the agent for service of process or the type of business.

All California domestic corporations must file an initial Statement of Information within 90 days of filing the Articles of Incorporation with the Secretary of State. All California domestic and foreign corporations must file a Statement of Information on an annual basis; typically by the end of the anniversary month of Incorporation or qualification. The California Secretary of State will mail a renewal Statement of Information directly to the corporation, not the agent for service of process/ Registered Agent. If the company fails to notify the California Secretary of State of address changes, the company will not receive a reminder notice to file. If a corporation fails to file a Statement of Information on time, the corporation will accrue a $250.00 late fee and the corporation may be suspended or forfeited by the California Secretary of State. Therefore, if a company moves, it must file a new Statement of Information to change its address.

Avoid late fees and suspension by having Sun Document Filings file your Statement of Information form over the counter in Sacramento. To begin, please choose a type of business entity below and click on it to view for forms, instructions, and fees. All forms are provided in PDF file format and can be viewed and printed from your computer using the most current version of the Adobe Reader (available for free from Adobe's Website). Simply follow our Step by Step process to get started.

Domestic Stock - For Profit Corporations

Step 1: How fast do you need your document filed? Please click on the filing option your prefer and complete our order form. Then go to step 2 to download the required state form (Statement of Information)

Option1: 24 hour rush-the State will complete the document within 24 hours

Option2: Routine- the State will complete the document in 3 business days

Step 2: Select form and download PDF file - Choose form SI-200 if you are filing an initial Statement of Information or if you are changing information that was contained on your last Statement of Information. Choose form SI-200 N/C if you are filing your annual corporation Statement of Information and no information is being changed. Keep in mind, even if you are changing one thing like a zip code, you must use form SI-200 and complete the entire form. Domestic stock and foreign publicly traded corporations are required to file a Corporate Disclosure Statement (Form SI-PT) with the Secretary of State annually, within 150 days after the end of its fiscal year.

Form SO-200             Form SO-200 NC             Form SI-PT

Step 3: Prepare the form - Read the instructions provided by the Secretary of State. Complete the form according to the instructions. Please do not leave a required field blank or the Secretary of State will not file your document. IMPORTANT: If you need to change only one item, for example the agent for service of process or add an officer, you must complete the form in its entirety.

Tips to avoid document rejection/resubmittal fees-PLEASE READ: Or skip to Step 4
a. All corporations must have a CEO, Secretary, CFO, and at least one Director. These fields must be completed. The CEO, Secretary, CFO, and the Director can be the same person.
b. Please do not leave the agent for service of process blank. Often we receive forms with this field blank. We are not the agent for service of process or less you are paying an annual fee for registered agent services. The agent for service of
process is the person that is responsible for receiving court documents if the corporation is ever sued. This person must have a California address. A corporation cannot be designated or less they are active and in good standing and they       already have a 1505 on file with the California Secretary of State. Please verify this information before sending your document.
c. If you do need a registered agent in California, we will appoint a registered agent for your company for an annual fee of $159.00 a year. Please contact us and we will e-mail you a new form with the registered agent information included. For more information about registered agents, please click here.
d. Type the form. If the Secretary of State cannot read your hand writing, they will not file your form. Simply open the PDF form and type right on it.

File stamped copy only or Certified copy? - We will automatically return one file stamped copy upon filing. However, many of our clients require a certified copy of the filing. The Secretary of State charges an additional $6.00 to certify a one page Statement of Information. If you have an attachment page, please add .50 for each page.

FAQ: Why would I need a certified copy and what is it? Many banks, insurance companies, courts, etc. will require a certified copy of the Statement of Information in order to open a bank account, close a loan or escrow, obtain health insurance or for legal evidence in court. A certified copy will have an certified page certifying that the document is true and correct and it will be stapled on top of your filed Statement of Information. The certified copy will also have a Secretary of State red seal that is often required by banks. In fact, some banks simple request a Statement of Information with a red seal.

Step 4: Send the Statement of Information form and our order form- Print the form, sign it, and fax it to us along with our signed order form to 800-498-3611. Or if you have the full version of Adobe Acrobat, save the form and e-mail it to us at order@sundocumentfilings.com. If you have e-mailed or faxed the form during normal business hours and an hour has passed and we haven't called or e-mailed confirmation or receipt, please call us at 800-498-2822.

Step: 5: Document is filed - If we receive your California Statement of Information by 2:00pm M-F, your Statement of Information will be recorded by 5:00PM! This means your Statement of Information will be given the file date your document was submitted on. Please note that even though we deliver your document in person to the California Statement of Information counter, as a service company, we are not allowed to "stand and wait" for your document to be filed. No service company is allowed to stand and wait for your document and nobody can file your document faster. Once the document is submitted to the Secretary of State, the State will take around 3 business days to process your document or less you pay for 24 hour rush service. 3 business days maybe longer then desired, but keep in mind that if you mail the document to the state for processing, you will have to wait 5-7 weeks for it to be completed. From mid November to mid February, turnaround times will increase due to high volumes of work that the Secretary of State will have to process. This is due to companies trying to merge and dissolve before the end of the year to avoid additional taxes and new companies that are being formed at the beginning of the year.

Step 6: Document is complete - When the state is finished with your document, they will issue file stamped copy. Our runners' will pick up your document and bring it back to our office. We will immediately fax a copy of the filed document to you. We will return the file stamped copy via regular mail. FedEx is available for an additional fee or if you have your own FedEx account number.

FEES: Secretary of State form fee: $25.00
         Secretary of State certified copy fee: $6.00 for one page. Add .50 for
         each attachment page
         Service filing fee: $50.00 includes filing document, picking it up, faxing a
         copy, and forwarding the document via mail.

That is it. So fast and easy!

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Domestic Non-Profit Corporations

Step 1: Select form and download PDF file - Choose form SI-100 only if your corporation is not a common interest development company. If your corporation is a common interest development company, you must file form SI-100 AND form SI-CID.

Form SO-100                                                                    Form SI-CID

Step 2: File stamped copy only or Certified copy? - We will automatically return one file stamped copy upon filing. However, many of our clients require a certified copy of the filing. The Secretary of State charges an additional $6.00 to certify a one page Statement of Information. If you are also filing form SI-CID, there will be a certified copy charge of $6.00 for a total of $12.00 for both forms.

FAQ: Why would I need a certified copy and what is it? Many banks, insurance companies, courts, etc. will require a certified copy of the Statement of Information in order to open a bank account, close a loan or escrow, obtain health insurance or for legal evidence in court. A certified copy will have an certified page certifying that the document is true and correct and it will be stapled on top of your filed Statement of Information. The certified copy will also have a Secretary of State red seal that is often required by banks. In fact, some banks simple request a Statement of Information with a red seal.

Step 3: Prepare the form - Read the instructions provided by the Secretary of State. Complete the form according to the instructions. Please take your time and do not leave a required field blank or the Secretary of State will not file your document.

Tips to avoid document rejection/resubmittal fees-PLEASE READ: Or skip to Step 4
a. All corporations must have a CEO, Secretary, CFO, and at least one Director. These fields must be completed. In the case of a nonprofit public benefit or religious corporation, neither the secretary nor the chief financial officer may serve concurrently as the president or chairman of the board.
b. Please do not leave the agent for service of process blank. Often we receive forms with this field blank. We are not the agent for service of process or less you are paying an annual fee for registered agent services. The agent for service of
process is the person that is responsible for receiving court documents if the corporation is ever sued. This person must have a California address. A corporation cannot be designated or less they are active and in good standing and they    already have a 1505 on file with the California Secretary of State. Please verify this information before sending your document.
c. If you do need a registered agent in California, we will appoint a registered agent for your company for an annual fee of $159.00 a year. Please contact us and we will e-mail you a new form with the registered agent information included. For more information about registered agents, please click here.
d. Form SI-CID asks for a lot of information. Take your time filling it out as it is often sent to us missing required fields. Please read all the instructions for this form.
e. Type the form. If the Secretary of State cannot read your hand writing, they will not file your form. Simply open the PDF form and type right on it.

Step 4: Send the form - Print the form, sign it, and fax it to us along with your contact information to 800-498-3611. Or if you have the full version of Adobe Acrobat, save the form and e-mail it to us at order@sundocumentfilings.com. Please mention on your cover sheet or in your e-mail if you would like a certified copy. If you do not mention it, we will only obtain a file stamped copy. If you have e-mailed or faxed the form during normal business hours and an hour has passed and we haven't called or e-mailed confirmation or receipt, please call us at 800-498-2822.

Step: 5: Document is filed - If we receive your California Statement of Information by 2:00pm M-F, your Statement of Information will be recorded by 5:00PM! This means your Statement of Information will be given the file date your document was submitted on. Please note that even though we deliver your document in person to the California Statement of Information counter, as a service company, we are not allowed to "stand and wait" for your document to be filed. No service company is allowed to stand and wait for your document and nobody can file your document faster. Once the document is submitted to the Secretary of State, the State will take around 3 business days to process your document. 3 business days maybe longer then desired, but keep in mind that if you mail the document to the state for processing, you will have to wait 5-7 weeks for it to be completed. Please note that if you need both the SI-100 and the SI-CID filed, it may take up to 5 business days. From mid November to mid February, turnaround times will increase due to high volumes of work that the Secretary of State will have to process. This is due to companies trying to merge and dissolve before the end of the year to avoid additional taxes and new companies that are being formed at the beginning of the year.

Step 6: Document is complete - When the state is finished with your document, they will issue file stamped copy. Our runners' will pick up your document and bring it back to our office. We will immediately fax a copy of the filed document to you. We will return the file stamped copy via regular mail. FedEx is available for an additional fee or if you have your own FedEx account number.

FEES: Secretary of State SI-100 form fee: $20.00
         Secretary of State SI-CID form fee: $15.00  
         Secretary of State certified copy fee: $6.00 for one page. Add .50 for each
         attachment page
         Service filing fee: $50.00 includes filing form SI-200 only, picking it up,
         faxing a copy, followed by regular mail.
         Service filing fee: $75.00 includes filing form SI-200 AND form SI-CID,
         picking it up, faxing a copy, followed by regular mail.

That is it. So fast and easy!

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For Foreign Corporations - Profit or Non-Profit

Step 1: Download SI-350 form in PDF format - Domestic stock and foreign publicly traded corporations are required to file a Corporate Disclosure Statement (Form SI-PT) with the Secretary of State annually, within 150 days after the end of its fiscal year.

Form SO-350                                       Form SI-PT

Step 2: File stamped copy only or Certified copy? - We will automatically return one file stamped copy upon filing. However, many of our clients require a certified copy of the filing. The Secretary of State charges an additional $6.00 to certify a one page Statement of Information. If you have an attachment page, please add .50 for each page.

FAQ: Why would I need a certified copy and what is it? Many banks, insurance companies, courts, etc. will require a certified copy of the Statement of Information in order to open a bank account, close a loan or escrow, obtain health insurance or for legal evidence in court. A certified copy will have an certified page certifying that the document is true and correct and it will be stapled on top of your filed Statement of Information. The certified copy will also have a Secretary of State red seal that is often required by banks. In fact, some banks simple request a Statement of Information with a red seal.

Step 3: Prepare the form - Read the instructions provided by the Secretary of State. Complete the form according to the instructions. Please do not leave a required field blank or the Secretary of State will not file your document. IMPORTANT: If you need to change only one item, for example the agent for service of process or add an officer, you must complete the form in its entirety.

Tips to avoid document rejection/resubmittal fees-PLEASE READ: Or skip to Step 4
a. Do not check the "no change" box if you are making any change at all. Even if you are changing one little thing like a zip code, you must complete the entire form.
b. All corporations must have a CEO, Secretary, CFO, and at least one Director. These fields must be completed. The CEO, Secretary, CFO, and the Director can be the same person.
c. Please do not leave the agent for service of process blank. Often we receive forms with this field blank. We are not the agent for service of process or less you are paying an annual fee for registered agent services. The agent for service of
process is the person that is responsible for receiving court documents if the corporation is ever sued. This person must have a California address. A corporation cannot be designated or less they are active and in good standing and they
already have a 1505 on file with the California Secretary of State. Please verify this information before sending your document.
d. If you do need a registered agent in California, we will appoint a registered agent for your company for an annual fee of $159.00 a year. Please contact us and we will e-mail you a new form with the registered agent information included. For more information about registered agents, please click here.
e. Type the form. If the Secretary of State cannot read your hand writing, they will not file your form. Simply open the PDF form and type right on it.

Step 4: Send the form - Print the form, sign it, and fax it to us along with your contact information to 800-498-3611. Or if you have the full version of Adobe Acrobat, save the form and e-mail it to us at order@sundocumentfilings.com. Please mention on your cover sheet or in your e-mail if you would like a certified copy. If you do not mention it, we will only obtain a file stamped copy. If you have e-mailed or faxed the form during normal business hours and an hour has passed and we haven't called or e-mailed confirmation or receipt, please call us at 800-498-2822.

Step: 5: Document is filed - If we receive your California Statement of Information by 2:00pm M-F, your Statement of Information will be recorded by 5:00PM! This means your Statement of Information will be given the file date your document was submitted on. Please note that even though we deliver your document in person to the California Statement of Information counter, as a service company, we are not allowed to "stand and wait" for your document to be filed. No service company is allowed to stand and wait for your document and nobody can file your document faster. Once the document is submitted to the Secretary of State, the State will take around 3 business days to process your document. 3 business days maybe longer then desired, but keep in mind that if you mail the document to the state for processing, you will have to wait 5-7 weeks for it to be completed. From mid November to mid February, turnaround times will increase due to high volumes of work that the Secretary of State will have to process. This is due to companies trying to merge and dissolve before the end of the year to avoid additional taxes and new companies that are being formed at the beginning of the year.

Step 6: Document is complete - When the state is finished with your document, they will issue file stamped copy. Our runners' will pick up your document and bring it back to our office. We will immediately fax a copy of the filed document to you. We will return the file stamped copy via regular mail. FedEx is available for an additional fee or if you have your own FedEx account number.

FEES: Secretary of State form fee: $25.00
         Secretary of State certified copy fee: $6.00 for one page.
         Service filing fee: $50.00 includes filing document, picking it up, faxing a
         copy, and forwarding the document via mail.

That is it. So fast and easy!

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Limited Liability Companies - Domestic or Foreign

Step 1: How fast do you need your document filed? Please click on the filing option your prefer and complete our order form. Then go to step 2 to download the required state form (LLC-12 Statement of Information)

Option1: 24 hour rush-the State will complete the document within 24 hours

Option2: Routine- the State will complete the document in 3 business days

Step 2: Select form and download PDF file - Choose form LLC-12 if you are filing an initial statement or your biannual statement is due. If you are not sure if you are filing an amendment, use this form. If you recently filed and paid the $20.00 state fee and you are simply updating information, use form LLC-12R.

Form LLC-12                                             Form LLC-12R

 

Step 3: Prepare and Send the form - Read the instructions provided by the Secretary of State. Complete the form according to the instructions. Please do not leave a required field blank or the Secretary of State will not file your document. Print the form, sign it, and fax it to us along with our order form to 800-498-3611. Or if you have the full version of Adobe Acrobat, save the form and e-mail it to us at order@sundocumentfilings.com.

File stamped copy only or Certified copy? - We will automatically return one file stamped copy upon filing. However, many of our clients require a certified copy of the filing. The Secretary of State charges an additional $6.00 to certify a one page Statement of Information. If you have an attachment page, please add .50 for each page.

FAQ: Why would I need a certified copy and what is it? Many banks, insurance companies, courts, etc. will require a certified copy of the Statement of Information in order to open a bank account, close a loan or escrow, obtain health insurance or for legal evidence in court. A certified copy will have an certified page certifying that the document is true and correct and it will be stapled on top of your filed Statement of Information. The certified copy will also have a Secretary of State red seal that is often required by banks. In fact, some banks simple request a Statement of Information with a red seal.

Tips to help you to prepare the form correctly to avoid document rejection/resubmittal fees-PLEASE READ or skip to Step 4
a. All Limited Liability Companies must have at least one member/manager. If you choose to list a CEO, their name and address must also be listed under the member/manager section.
b. Please do not leave the agent for service of process blank. Often we receive forms with this field blank. We are not the agent for service of process or less you are paying an annual fee for registered agent services. The agent for service of
process is the person that is responsible for receiving court documents if the corporation is ever sued. This person must have a California address. A corporation cannot be designated or less they are active and in good standing and they
already have a 1505 on file with the California Secretary of State. Please verify this information before sending your document.
c. If you do need a registered agent in California, we will appoint a registered agent for your company for an annual fee of $159.00 a year. Please contact us and we will e-mail you a new form with the registered agent information included. For more information about registered agents, please click here.
d. Type the form. If the Secretary of State cannot read your hand writing, they will not file your form. Simply open the PDF form and type right on it.

Step 4: Document is filed - If we receive your California Statement of Information by 2:00pm M-F, your Statement of Information will be recorded by 5:00PM! This means your Statement of Information will be given the file date your document was submitted on. Please note that even though we deliver your document in person to the California Statement of Information counter, as a service company, we are not allowed to "stand and wait" for your document to be filed. No service company is allowed to stand and wait for your document and nobody can file your document faster. Once the document is submitted to the Secretary of State, the State will take around 3 business days to process your document or less you pay for a 24 hour rush. 3 business days maybe longer then desired, but keep in mind that if you mail the document to the state for processing, you will have to wait 5-7 weeks for it to be completed. From mid November to mid February, turnaround times will increase due to high volumes of work that the Secretary of State will have to process. This is due to companies trying to merge and dissolve before the end of the year to avoid additional taxes and new companies that are being formed at the beginning of the year.

Step 5: Document is complete - When the state is finished with your document, they will issue file stamped copy. Our runners' will pick up your document and bring it back to our office. We will immediately fax a copy of the filed document to you. We will return the file stamped copy via regular mail. FedEx is available for an additional fee or if you have your own FedEx account number.

FEES: Secretary of State form fee: $20.00
         Secretary of State certified copy fee: $6.00 for one page. Add .50 for
         each attachment page
         Service filing fee: $50.00 includes filing document, picking it up, faxing a
         copy, and forwarding the document via mail.

That is it. So fast and easy!

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NOTE: We hope you find our Statement of Information steps useful and easy to follow. Nothing contained in our steps should be construed as giving legal or financial advice. Our intended audience is attorneys and accountants. Therefore, if you are not an attorney or accountant, you should contact an attorney or accountant for specific legal or tax questions regarding your corporation. Please be aware that the Franchise Tax Board and Secretary of State are government agencies and can change their fees/procedures/forms/turnaround times without notification. Although we do our best to update our steps and stay current, we shall not be held liable for any omissions or errors contained. We do not profess to be giving legal or financial advice to the general public as we are a typing and filing agency.